Institutional pricing
Formal deployment for schools, districts, and universities
What institutions get that individual users don't
When teachers (and students) use Process Feedback individually, for free, there is no compliance coverage.
An institutional agreement means your institution officially deploys Process Feedback with a signed Data Privacy Agreement, scheduled compliance audits, and support.
Institutional pricing is for schools, districts, colleges, and universities that require a formal agreement, privacy documentation, or compliance review.
We do not price based on the number of students or teachers. Institutional pricing is based on:
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Governance (who manages deployment and policy) -
Data handling (what data we handle and store) -
Support level (response time and operational support)
How institutional pricing works
Process Feedback does not price by the number of teachers, students, courses, or seats. Pricing reflects the institutional responsibility Process Feedback assumes.
Our pricing concept is:
Price = Deployment Scope × Data Handling Tier + Support Level
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Deployment scope defines who governs the deployment and who sets policy (e.g., department, school, district, state) -
Data handling defines what Process Feedback is responsible for handling and retaining (we offer two tiers: Extensions and plugins, and LTI Integration) -
Institutions select a support level based on internal capacity and response needs
Two deployment tiers
Choosing a tier comes down to a single question: do you need LTI integration and the online tools that come with it, or just the extensions and plugins?
Tier 1 (Extensions and plugins) keeps all processing on the device with nothing stored centrally, so no student data is collected.
Tier 2 (LTI Integration) adds direct LTI integration and the online tools that require governed data handling. Region-specific hosting and jurisdiction-specific compliance are available as add-ons.
Process Feedback offers two deployment tiers:
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Tier 1 - Extensions and plugins: no LTI integration and no data collection -
Tier 2 - LTI Integration: direct LTI support and the online tools that require governed data handling, with optional region-specific hosting
| Scope or Feature | Tier 1 | Tier 2 |
|---|---|---|
| Data handling | None | Governed |
| Report sharing via link Share this Report feature | ✖ | ✓ |
| Process Feedback online editor with institutional agreement and governed data handling | ✖ | ✓ |
| Process Feedback online compiler with institutional agreement and governed data handling | ✖ | ✓ |
| Teacher-guided AI feedback during writing with institutional agreement and governed data handling | ✖ | ✓ |
| LTI integration | ✖ | ✓ |
| Region-specific data hosting add-on | ✖ | ◐ |
| Data Privacy/Security Agreement DPA or DSA | ✓ | ✓ |
| Formal confirmation of data privacy | ✓ | ✓ |
| Scheduled privacy audits | ✓ | ✓ |
| Deployment support | ✓ | ✓ |
| Teacher training sessions, webinars, and workshops | ✓ | ✓ |
| VPAT and HECVAT reports | ✓ | ✓ |
| Browser extensions and plugins Google Docs, LMS, etc. | ✓ | ✓ |
| Teacher dashboard analyze multiple students' reports, runs locally | ✓ | ✓ |
Tier 1 pricing is shown in the next section. For Tier 2 pricing, including any region-specific hosting add-on, please contact us. Regardless of tier, all institutional users retain access to Process Feedback's freely available community tools — including the online editor, online compiler, browser extensions, and local dashboards — as these remain free for individual use outside of institutional governance.
Tier 1 - Extensions and plugins, no data collection
Tier 1 is designed for privacy-conscious institutions that do not require LTI integration but are interested in institutional adoption of our extensions and plugins. While these plugins and extensions are free for individual teachers and students and no student data is collected by default, an institutional agreement covers the compliance foundation, such as the DPA, VPAT, HECVAT, and scheduled audits.
Our Tier 1 pricing offers three support levels based on requested response times. These are our 2026 rates and are reviewed annually; institutions that join during 2026 lock in their rate for the full term of their agreement.
| Scope | Standard | Priority | Premium |
|---|---|---|---|
| (5 business days) | (1 business day) | (2 hours) | |
| One school | $200 per year | $400 per year | $800 per year |
| One college or university Low compliance requirements | $800 per year | $1,600 per year | $3,200 per year |
| One college or university High compliance requirements | $1,800 per year | $3,600 per year | $7,200 per year |
| School district | Custom pricing | Custom pricing | Custom pricing |
| College or university system | Custom pricing | Custom pricing | Custom pricing |
| State | Custom pricing | Custom pricing | Custom pricing |
Custom pricing applies to larger or more complex deployments
Services included in Tier 1 pricing across all support levels:
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Data Privacy Agreement (DPA or DSA) -
Scheduled privacy audits to verify zero-data-collection compliance -
Deployment support -
Teacher training sessions and workshops -
Support at the selected response level -
Formal confirmation of data privacy -
Teacher dashboard feature for teachers to analyze multiple students' writing process reports at a time
What we do not sell
We intentionally avoid pricing models that limit adoption or require surveillance.
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No per-user or seat-based pricing -
No usage limits or data caps -
No tracking of individual behavior -
No pricing based on student or teacher counts
Regulatory and policy alignment
Documentation for institutional review may include DPA/DSA support, VPAT, HECVAT, and deployment-specific privacy information, depending on the engagement.
No data is sold or used for secondary purposes.
Process Feedback is designed to align with major privacy regulations, including:
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FERPA and COPPA (U.S.) -
GDPR (EU) -
Australian Privacy Principles (APPs)
Start with a one-term pilot
Institutions can begin with a free pilot for one academic term before committing to an annual agreement.
The one-term pilot includes:
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Signed Data Privacy Agreement (DPA) -
VPAT and HECVAT documentation for procurement review -
Teacher training sessions -
Email support with agreed response times -
Clear success criteria defined upfront
Need an institutional quote?
Pricing is finalized after clarifying what level of data handling is required and what level of operational support is expected.